Small Landlord Rental Tracker + Live Dashboard (Digital Download)

Not just a spreadsheet. A live dashboard app. Your planner comes with a live web dashboard: animated gauges, charts and alerts that update with your numbers, built for your phone, with light and dark mode. Plus the full Excel + Google Sheets workbook.

Rent, repairs, deposits and Schedule E totals for up to 10 rentals, in one place, with a clean summary for your tax preparer.

Built by a family-run Ohio print and engraving shop for small landlords who outgrew a notebook but don't need property management software. List your properties and leases once, and the Rent Roll lays out every month's rent due: type what was paid and when, and it flags late and partial payments using your own grace period and late fee. Insurance, HOA dues, mortgage interest estimates and lawn care post themselves from the Recurring tab. Track security deposits with a return-by date, log repairs per unit, keep a mileage log, and print a Schedule E-style summary per property for your preparer. US-focused; a tool to track and estimate, not legal or tax advice.

What's included

• Small Landlord Rental Tracker - BLANK.xlsx (ready for your numbers)
• Small Landlord Rental Tracker - SAMPLE.xlsx (filled with example data to explore)
• Access card (PDF) with setup steps and your live dashboard unlock
• Live online dashboard for phone, tablet or computer, free with your order

What it does

• Rent roll for every unit and month: due vs paid, late and partial flags
• Late fees from your own grace period and fee (set by your lease and state law)
• Expenses sorted by Schedule E line, with a printable per-property summary
• Recurring insurance, HOA, mortgage interest and lawn care post themselves
• Security deposit ledger with a return-by date after move-out
• Maintenance log per unit, plus filter and smoke/CO test reminders
• Mileage log, NOI, cash-on-cash, vacancy days, plus 12 built-in checks

The live dashboard

Your workbook's numbers as a live web dashboard with gauges, charts and alerts, in light or dark mode. Load your workbook and every chart redraws with your data. Each order unlocks up to two logins, and your data is saved privately under your login.

How it works

1. Download your files right after checkout.
2. Open the BLANK copy in Excel, or upload it to Google Sheets. The Start Here tab walks you through setup.
3. Go to buckeye-planners.web.app, sign in, and enter your order number to unlock your live dashboard.

Good to know

• Room for 10 properties, 20 units (30 leases), 1,000 income and expense rows, 60 recurring items, 500 trips, 150 repair requests.
• Works in Microsoft Excel 2016 or newer (Mac or Windows) and Google Sheets. A few chart styles look simpler in Sheets.
• No macros, no add-ins.
• US dollars only: built around US tax forms (IRS rules and Schedule E). Not for use outside the US.
• Digital download only. No physical item is shipped.
• Sample names and numbers are made up.
• An organizing and planning tool, not financial, tax or legal advice.

Questions? Email sales@buckeyebrandingcompany.com. Made by The Buckeye Branding Company, a family business in Copley, Ohio.