AI coaching for fixed operations

Know your numbers. Know your next move.

Fixed Ops Coach turns the numbers you already track into a clear plan. See where the month stands today, get specific coaching on every metric, and finish stronger than you started.

  • No DMS integration needed
  • Built for phones first
  • PDF and Excel on every page
The statement shows up after the month is over.By then there is nothing left to change. You need to see it while the days still count.
A number without a next step changes nothing.Knowing efficiency is down is easy. Knowing what to do about it on Tuesday morning is the job.
The plan gets buried by the day.Customers, comebacks and parts delays eat the hours that were supposed to go toward improving.
Run your numbers

What is efficiency worth in your shop?

Put in your own figures and move the slider. This is one of the calculators built into Fixed Ops Coach.

Added labor sales per month
$13,200
That is $158,400 a year
Hours flagged per month today1,584
Hours flagged at the new efficiency1,672
Extra hours, same techs, same days+88

A simple estimate of labor sales only. It leaves out the parts sales that ride along with those hours.

What's inside

One place to run the department and get better at it

Dashboards, coaching, planning and the everyday tools a manager reaches for, all working from the same numbers.

Live month to date

See the month while you can still change it

Your dashboard runs on the current month as it happens, measured against the pace you need to hit goal.

  • Today's standing against goal pace, not last month's statement
  • Missed a few days? Add them as one combined entry and get back on track
  • A month-end review built from your real results, with what to change next month
  • Every past month archived and ready to compare
Coaching and what-if

A coach on every number AI

Each metric comes with a plain-language read on what it means and what to do next. Then test the idea before you commit to it.

  • Specific suggestions for every data point, not generic tips
  • Ask what happens if you add a technician, extend hours or change your rate
  • Upload your handbook and store communications so the advice fits how your store runs
What-if playgroundSample
What if I add one technician next month?
Coach: At your current efficiency, one more tech adds roughly 158 flagged hours a month. Before you hire, check three things:
  • Do you have the appointments to fill those hours?
  • Is there an open bay with the right lift?
  • Can your advisors write the extra work?
Shop and day planning

Plan the shop, not just the month

Lay out the building and lay out the day, with everything pointed at profit.

  • Bay layout blueprint drawn to your shop's size, in a clean architectural view
  • Place lifts by style, move technicians between bays and sketch an addition
  • A daily planner with priorities you set and carry forward
  • Reminders by voice, typing, photo or video, with delegate and forward
Warranty

Check the story before it is submitted AI

Upload your warranty process manual once. After that, the answers and the scoring come from your own rules.

  • Ask warranty questions and get answers specific to your manual
  • Upload a repair story and get a compliance score against the process
  • Keep commonly used documents in one quick-download folder
Story compliance checkSample
92Score
  • Complaint, cause and correction all present
  • Diagnostic steps documented
  • Labor operation matches the repair
  • Technician notes missing a time stamp
Also included

The everyday tools, built in

Every calculator you need

Gross profit, markup, cost of sale and more. Quick answers to the math that slows a busy day down.

Seasonal marketing prompts

Timely reminders around holidays and the time of year, so service marketing goes out before the rush.

Multi-store

Run several stores in one tool and see each one against the same measures.

PDF and Excel everywhere

Every page downloads in both formats for meetings and reporting.

Reminder archive

Everything you enter is kept, so nothing that was promised gets lost.

A direct line for feedback

Send suggestions from inside the tool. They come straight to the people building it.

Editions

Five editions, one platform

Each role gets the numbers, tools and coaching that fit the job. Everything runs on the same platform, so the whole department works from one set of facts.

First release

Service Manager

Department scorecard, technician efficiency, planner, calculators, bay layout and warranty tools.

Coming soon

Service Advisor

Personal performance, daily priorities and coaching for the drive.

Coming soon

Parts Counter

Counter metrics and everyday tools for the parts desk.

Coming soon

Parts Manager

Department results, gross and planning for the parts operation.

Coming soon

Fixed Operations Director

The full picture across service and parts, and across stores.

How it works

Simple enough to use every day

Enter your numbers

Type them into a short form. No report uploads and no system integration to set up.

See where you stand

Your dashboard shows the month to date against your goals, with efficiency front and center.

Act on the coaching

Get specific next steps for each number, test ideas in the what-if playground, and put the plan into your day.

FAQ

Common questions

Does it connect to my DMS?

It does not need to. You enter your numbers in a short form, so it works no matter which system your store runs.

Is it only for franchised dealerships?

It is designed for dealership fixed operations first. Versions for independent repair shops are planned.

Is training included?

Coaching is built into the dashboard itself, and a separate training course for service managers is part of the program.

Can I use it on my phone?

Yes. It is built for mobile first, including adding reminders by voice, photo or video.

Which edition is available first?

The Service Manager edition is first. The other four editions follow on the same platform.

Early access

Be first in line for Fixed Ops Coach

Tell us about your store and the role you want it for. We will follow up with a walkthrough and early access details.

  • A walkthrough of the Service Manager edition
  • First notice as each new edition opens
  • A direct line to send feedback and requests

We reply within one business day.

Thanks, you are on the list.

We will be in touch within one business day with next steps.

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